REGULAR MEETING
December 19, 2016
A regular meeting of the Town Board of the Town of Busti was held on Monday, December 19, 2016 at 6:45 p.m., at the Town of Busti, Town Administration Building, 125 Chautauqua Avenue, Lakewood, New York with the following members present:
Supervisor Jesse M. Robbins
Councilman Jim Andrews
Councilman Kenneth Lawton
Councilman Rudy Mueller
Councilman Todd Hanson
Supervisor Robbins called the meeting to order with the salute to the flag and a moment of silence was observed.
Present at the meeting were: Highway Superintendent Melvin Peterson, Chief John Bentley, Jack Knowlton, and Ray Ayers.
Town Clerk Darlene Nygren reported she had attended two webinars for the LGMRIF grant, the application is due January 17, 2017. The 2017 County Town Tax bills will be mailed out January 6th and collection will begin Monday, January 9th. Town Clerk Nygren received an email from the Lakewood YMCA stating they are interested in acquiring the metal folding chairs they have borrowed several times from the town. The Southwestern Soccer Club representative, Ryan White, requests use of Loomis Park from March through October 2017. Code Enforcement Jeff Swanson would like to attend the Finger Lakes Building Officials Educational Conference, March 13-16, 2017 at a cost of $390 plus travel expense. Town Clerk Nygren has contacted FSC regarding installing cameras in the Town Clerk office area, they will be sending a quote of the cost that she will present to the board for their approval.
Councilman Mueller moved to allow Southwestern Soccer Club to use Loomis Park during the months March through October 2017, with the stipulation the club provide a current Certificate of Liability Insurance, motion was duly moved by Councilman Hanson.
All aye, carried.
Councilman Hanson moved the following resolution, which was duly moved by Councilman Mueller:
RESOLVED, Code Enforcement Officer be authorized to attend Finger Lakes Building Officials Educational Conference, March 13-16, 2017 and the Town of Busti will pay for half of the expenses.
Upon roll call vote, all aye, carried.
Councilman Hanson moved the following resolution, which was duly moved by Councilman Lawton:
RESOLVED, the Town of Busti donates the metal folding chairs to the Lakewood YMCA.
Upon roll call vote, all aye, carried.
Chief of Police John Bentley reported 10,050 incidents year to date, 395 incidents occurred since the last report.
Highway Superintendent Melvin Peterson reported the department has been busy plowing. He has ordered the dump box from Oneida for $24,068, (funds need to be encumbered out of the 2016 Highway Equipment Budget) which meets the state contract price. He can order the 2018 Kenworth cab and chassis for $117,000, which is included in the 2017 budget. The total cost with the hydraulics will be approximately $170,000.
Councilman Hanson moved the following resolution which was duly seconded by Supervisor Robbins:
RESOLVED, Highway Superintendent Peterson be authorized to order the 2018 Kenworth truck (cab & chassis) for the amount of $117,000.
Upon roll call vote, all aye, carried.
Superintendent Peterson noted that the $32,500 received from the sale of the 2005 International truck cannot be encumbered for 2016 due to the fact the funds were not budgeted as revenue they have to be included in fund balance if carried over to 2017 and would require a budget amendment to move it to the 2017 Highway Equipment budget. Superintendent Peterson has four bids to purchase the track-hoe and use funds from the 2016 budget: John Deere – $98,000; Cavelco – $97,680; Caterpillar – $116,000; and Volvo is $110,000. John Deere will accept a payment of $32,500 by December 27, 2016 towards a three year lease and the next payment would be due January 2018, which will use the funds from the sale of the 2005 International truck. The remaining three payments would be in the amount of $24,000.
Councilman Rudy Mueller moved the following resolution which was duly moved by Councilman Todd Hanson:
RESOLVED, to accept the quote from Five Star Equipment, Inc. for “lease to purchase” a 2016 John Deere 85G Excavator – 1FF085GXJGJ018428 with John Deere Extended Warranty – 24m/1000hr PT/Hyd. A down payment of $32,500 will be paid by December 27, 2016 for the three year lease and final payment will be due January 20, 2020 with a $1.00 purchase option.
Upon roll call vote, all aye, carried.
DOT/CHIPS has informed Superintendent Peterson that 4th Avenue from Chautauqua Avenue to Route 394 is not recorded as town inventory. Superintendent Peterson will contact Attorney Joel Seachrist to resolve the error and add the avenue to the town inventory.
Jack Knowlton reported Lakewood Fire Department has had 852 incidents year to date, 13 in the last three days.
Supervisor Robbins reported NYSERDA has informed Jonathan Mayer, STW, they have received the grant application and the town is one of the first municipalities to submit the application. The town will not be able to use the finance option due to the fact that the town does not have the capability to hold a tax lien on the applicant’s property. The town will need to choose another option for the application.
Councilman Hanson noted the town could purchase two EV chargers for approximately $1,200 and the installation cost would be approximately $1,600. The installation of these chargers would meet one of the requirements for the NYSERDA grant.
Councilman Mueller moved the following resolution, which was duly moved by Supervisor Robbins:
RESOLVED, the town purchase EV chargers and have them installed in the rear parking area at 125 Chautauqua Avenue, the total cost should not exceed $3,500.00. The funds should be encumbered from the 2016 budget.
Upon roll call vote, all aye, carried.
Supervisor Robbins moved the following resolution, which was duly moved by Councilman Hanson:
RESOLVED, the town establishes a permit application fee of $100 for residential Small-Scale Electric Systems: rated capacity of 25kW or less; roof-mounted, ground-mounted, or pole-mounted.
Upon roll call vote, all aye, carried.
Supervisor Robbins moved the following resolution which was duly moved by Councilman Lawton:
RESOLVED, that Supervisor Robbins be authorized and directed to pay the presented General Fund, Highway Fund, and the Joint Recreation Fund for Abstract No. 21 from warrant #791 to and including warrant #827 in the amount of $145,272.88.
Upon roll call vote, all aye, carried.
Supervisor Robbins moved to accept the December 5, 2016 Town Board Meeting minutes, which was duly moved by Councilman Mueller.
All aye, carried.
Councilman Mueller noted Chautauqua Lake Watershed and Management Alliance was awarded $100,000 from the CFA – DEC/EFC Wastewater Infrastructure Engineering Planning Grant for a Storm water Engineering Study. The Village of Lakewood will be the lead agency for the project.
Councilman Hanson recommended the town open a credit card account, with the Town Clerk and Highway Superintendent as the authorized users. Town Clerk Nygren will contact M&T Bank regarding the matter.
Councilman Hanson noted he has contacted National Grid regarding upgrading street lights, within the town, to LED. Superintendent Peterson suggested looking into upgrading the traffic lights as well.
Supervisor Robbins moved to hold the 2017 Organizational meeting on January 9, 2017, which was duly moved by Councilman Hanson.
All aye, carried.
Supervisor Robbins motioned to adjourn the meeting at 7:30 p.m., which was duly moved by Councilman Andrews.
All aye, carried.
Respectfully Submitted,
____________________________________ Darlene H. Nygren, Town Clerk